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Copyright Corner: From the Copyright mailbox: Using images

Q: I am adapting a Nova Scotia Health form and want to include an image that is used in the existing version of the form. The image is not cited, and I don’t know where it came from. Can I use it, since no one has ever complained?

A: Just because an image was used previously, it doesn’t mean it was used with permission. Even if you think the chance of someone complaining is slim, you must comply with copyright law.

Here’s what you should do:

1. Try a reverse image search in Google Images to look for the source/copyright owner of the image. Watch the tutorial video below for tips on reverse image searching.
2. If you find the image, review the terms of use to determine if your use is permitted.
3. If written permission or payment is required, you must comply with those terms before using the image.
   1. Please submit proof of permission to our permissions repository.
   2. If the fee is too high or permission is not granted, look for a free-to-use alternative.
4. Always cite the source of an image, even when it is not required. This will prevent having to repeat these steps the next time the form is revised.

If you are unable to find the image or need help with this process, reach out to Library Services: Copyright@nshealth.ca.

Q: I am developing a document for a clinical subject guide for staff. I found an image in a journal article that is perfect for my needs, but I must pay to use it. Since I don’t have a budget for this, can I create my own image that looks basically the same?

A: You can create something similar, but it cannot be identical or have only minor differences. Your image must be different enough to be considered an original work. You cannot trace or use photo-editing tools to manipulate the original image.

Consider:

• searching for a free-to-use or open-licensed alternative. Many of these images can be edited, but remember to check the terms of use. Visit the Using Images page of the Copyright subject guide for ideas.
• linking to the original image instead of copying it.

For more information, email Copyright@nshealth.ca or visit our Copyright subject guide.

Reverse Image Search Tutorial

Nova Scotia Health, 2024.

Lana MacEachern

Library Technician
Pictou/Colchester-East Hants/Cumberland Region

Roxanne MacMillan

Librarian Educator
Halifax Infirmary, Central Zone