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Patient Education Pamphlets Archiving Project 2023

by Vinson Li on 2022-11-28T08:30:00-04:00 in Health literacy, Patient Pamphlet, Patient Education | Comments

Every year, the Patient Education Team identifies patient pamphlets that have not been reviewed or updated within 5 years of the last review date. We then contact content creators to confirm whether these pamphlets need to be updated or removed from circulation.

This year, any pamphlets published in 2017 or before must be reviewed and updated or they will be removed from circulation on February 1, 2023.

As you know, changes to drug names, clinic or department contact information, and clinical practice are common. Patient pamphlets must be reviewed by the teams that created them, and/or the teams that use them, to ensure that such changes are reflected in the materials we provide to patients and their families.

Library Services' Patient Education Team is available to support Nova Scotia Health staff in updating any pamphlets published in 2017 or before. The pamphlets that have not been reviewed and updated by January 31, 2023 will be archived and removed from the publicly available catalogue and pamphlets listing.

The full list of items that must be reviewed and updated before January 31, 2023 can be found in the Patient Pamphlets to Archive 2022-23 spreadsheet..

What do you need to do?

  • Check the list of titles that are due for review.
  • Complete the Archiving Project 2022-23 form to let us know you intend to update a pamphlet before the January 31, 2023 deadline.
  • Complete the Archiving Project 2022-23 form to recommend a pamphlet for archiving.
  • Share this information with your colleagues who are involved in patient education pamphlets in your area, department, unit, or clinic.

How can the Patient Education Team help?

We can send you the latest version of the pamphlet as a Word document, so you can edit it easily. We facilitate the review and update process for you, including:

  • Integrating your team’s edits and feedback
  • Reviewing for plain language and readability
  • Coordinating adaptation and reprint copyright permission requests
  • Ensuring consistent messaging in line with other Nova Scotia Health materials
  • Updating layout and branding

Get started on your pamphlet review project by completing the Archiving Project 2022-23 form to connect with the Patient Education Team.

For guidance and resources on how to update a pamphlet, refer to the Patient Education Materials section of the Library’s Content Creator Toolkit. Questions? Reach out to the Patient Education Team at pamphlets@nshealth.ca.

Vinson Li

Librarian Educator, Patient Education Pamphlets Lead
Yarmouth Regional Hospital, Western Zone


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