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Patient Education Pamphlets archiving project 2024-2025

by Kallen Rutledge on 2024-11-05T08:30:00-04:00 | 0 Comments

Every year, the Patient Education Team identifies patient pamphlets that have not been reviewed or updated within 5 years of the last review date. We then contact content creators to confirm whether these pamphlets need to be updated or removed from circulation.

This year, any pamphlets published in 2019 or before must be reviewed and updated or they will be removed from circulation on January 31, 2025. The full list of items that must be reviewed and updated before January 31, 2025 can be found in the Pamphlets Due for Revision Dashboard.

As you know, changes to drug names, clinic or department contact information, and clinical practice are common. Patient pamphlets must be reviewed by the teams that created them, and/or the teams that use them, to ensure that such changes are reflected in the materials we provide to patients, their families and essential care partners.

Library Services' Patient Education Team is available to support Nova Scotia Health staff in updating any existing pamphlets. Pamphlets published in 2019 or before that have not been reviewed and updated by January 31, 2025 will be archived and removed from the patient education resources collection

What do you need to do?

  • Check the list of titles that are due for review.
  • Complete the Archiving Project form to let us know you intend to update a pamphlet before the January 31, 2025 deadline.
  • Complete the Archiving Project form to recommend a pamphlet for archiving.
  • Share this information with your colleagues who are involved in patient education pamphlets in your area, department, unit, or clinic.

How can the Patient Education Team help?

We can send you the latest version of the pamphlet as a Word document, so you can edit it easily. We facilitate the review and update process for you, including:

  • Integrating your team’s edits and feedback
  • Reviewing for plain language and readability
  • Coordinating adaptation and reprint copyright permission requests
  • Ensuring improved accessibility and consistent messaging in line with other Nova Scotia Health materials
  • Updating layout and branding

Get started on your pamphlet review project by completing the Archiving Project form to connect with the Patient Education Team.

For guidance and resources on how to update a pamphlet, refer to the Patient Pamphlets section of the Library’s Content Creator Toolkit. Questions? Reach out to the Patient Education Team at Pamphlets@nshealth.ca.

Kallen Rutledge

Librarian Educator, Patient Education Pamphlets Lead
Nova Scotia Hospital, Central Zone


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