Every year, the Patient Education Team identifies patient pamphlets that have not been reviewed or updated within 5 years of the last review date.
To ensure continued availability, you must contact the Patient Education Team before January 31st, 2023 to initiate the review of any pamphlets published in 2017 or before.
Routine archiving of out-of-date pamphlets is done in accordance with policy AD-LIB-001 Patient Education Materials: Development and Maintenance (Procedure 4.3), which helps ensure Nova Scotia Health patients and families receive up-to-date patient education materials. Patient pamphlets must be reviewed by the teams that created them, and/or the teams that use them, to confirm whether the pamphlets need to be updated or removed from circulation.
The full list of items that must be reviewed and updated before January 31st, 2023 can be found here.
What do you need to do?
How can the Patient Education Team help?
Click here to get started today.
Questions? Contact email@example.com
Patient pamphlets are to be reviewed every three years to ensure clinical accuracy. Items that have not been reviewed in over five years may be removed from the collection, in order to ensure patient safety as per Nova Scotia Health policy AD-LIB-001. If you are missing an item your team uses, please let us know using this Pamphlet Request Form.
For many, it can seem like health care providers are speaking another language. This is just one of the reasons why it is important to offer additional support to patients and families with easy-to-read, straightforward patient education materials.
The Patient Education Team is available to support Nova Scotia Health staff & physicians across the province in creating evidence-based, people-centered pamphlets. Please note: The information and instructions on this page do not apply to Cancer Care or IWK patient education materials. Please connect with these individual teams for further support.
Check out some of our resources on creating content for patient education materials:
Forget the formatting (this includes font, bullet styles, tables, layout, etc.). Create your draft using a standard 8.5"x11" Microsoft Word document - regardless of how the final version will look.
Develop a draft using a standard 8.5"x11" Microsoft Word document. The Patient Education Team uses standard formatting within design software to align with Nova Scotia Health branding and style. Most formatting is removed during our review so that we can easily edit and manipulate the content.
Circulate your draft among your colleagues to review. Have a Patient Family Advisor review your draft and provide feedback.
Send your draft to firstname.lastname@example.org. The Patient Education Team will review for plain language, flow, and more. Our goal is a 6th grade reading level.
Once your pamphlet is ready to go, we will let you know and send you everything you need to access the pamphlet online or to order print copies.
Did you know? NSHA Policy AD-LIB-001 Patient Education Materials: Development and Maintenance recommends that pamphlets be reviewed & updated every 3 years, or sooner if needed.
Keeping your content up to date helps provide patients with access to current, evidence-based information, in line with both Nova Scotia Health policy and practice. This helps patients understand and follow health care directives, supporting both self-care and patient safety.
When it's time to update an existing pamphlet, the Patient Education Team will email to remind you that an update is needed.
1. Find the pamphlet print code.
Every pamphlet has a unique alpha-numeric print code assigned to it. You can find this code online, when you search Pamphlet Catalogue or when you browse the Print Code Index. If you have a printed copy of a pamphlet, you'll find the print code on the back cover, in the lower left corner, with two letters and six numbers: XX85-####. The four-digit number at the end of the print code is unique to that pamphlet title.
2. To order bulk copies, complete and submit a Dal Printing & Digital Copying Services Requisition Form. Complete this form based on your zone, using the links below.
If you wish to get a quote before submitting your print order, please contact email@example.com. The Print Shop can ship print copies anywhere in Nova Scotia. Please note, there may be a shipping fee depending on your location.
*Please keep in mind, content is frequently updated. Therefore, it is not recommended to order copies in large quantities.
We know that sometimes you may need to print a few copies using your office printer. Although this is not the recommended way to print bulk copies, here's a few things to remember when printing pamphlets this way:
Remember: If your unit, clinic, or department often use print copies of pamphlets with your clients, you are encouraged to order copies from Dalhousie Printing Services using your cost center, following the instructions outlined above under, Ordering Pamphlets.
Now more than ever, patients and families are accessing health information on the web, using their smartphone, tablet, or computer. Did you know that all Nova Scotia Health patient materials can be viewed and downloaded to their devices any time, anywhere? Patient materials are already formatted for mobile view.
How can you make your pamphlet more people-centered? We recommend including Patient/Family Advisors (PFAs) in your working group.
The following Nova Scotia Health resources may help you and your team better engage with your patients and families:
Find these and more patient engagement resources on our Engagement guide.